The students in the classes we teach, attendees at webinars we present, and participants in other similar activities where we present information can include folks with a variety of access needs. This page offers a shorter list of considerations for when you don't have full control over planning an event and would like to ensure that your presentation is as accessible as possible. Some considerations in the Planning Events and Meetings page may still apply.

Consider that some of your audience may have trouble seeing, hearing, moving, speaking, or understanding. You may not have folks in every class who require a specific kind of accessibility. Considering accessibility ahead of time will make for a better class for everyone. It will also mean that when an attendee or student has an access need, you'll be comfortable providing it. You won't always know that someone in your meeting or audience has a disability or access need. People may also have access needs you didn’t think of, or that aren’t covered in this resource.

Instruction often involves supporting material, which will have accessibility considerations of it's own. Consult the topic in the main menu of this guide that best applies to any supporting material you use to ensure it is also accessible. 

Checklist

Preparing

Ensure:

  • Slides and other documents are accessible.
  • Slides and other supporting documents are shared before the session begins
  • There are multiple options for engagement when asking participants to engage.

Presenting

Ensure:

  • Presenters identify themselves each time they begin speaking
  • Host and speaker videos are well lit and have simple, contrasting backgrounds
    • If virtual backgrounds are used, they do not include animation
  • Presenters avoid jargon and speak slowly and plainly when possible.
  • Only one person speaks at a time
  • Presenters verbally describe meaningful visual content on slides or shared screens.
    • assume you have at least one attendee who has called in and can’t see your slides. What do they need to know about your visuals?