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Data Management for Research: NIH data management & sharing plans as of January 2023

Research data management and data management plan support

Need help? Contact me.

I'm happy to meet with you virtually or on the Boston campus, correspond over email, comment on drafts, and/or point you to resources to help you write a great data management and sharing plan for your NIH proposal.  Contact me and let me know how I can help!

Key guidance and resources from NIH

Data Management and Sharing Policy - NIH's central resource for all things related to the policy. Includes sections on:

  • Planning and budgeting for data management & sharing
  • Data management best practices
  • Methods for sharing scientific data and choosing repositories

Implementation details for the NIH Data Management and Sharing Policy

FAQ on the 2023 Data Management & Sharing Policy

FAQ on budgeting for data management & sharing

Draft NIH Data Management and Sharing Plan - This document will eventually be a fillable PDF. Use of this form is optional.

Checklist for researchers

Checklist created by the NIH DMSP Guidance Working Group. Additional helpful resources are available at this link.

Free data de-ID tool: NLM-Scrubber

NLM-Scrubber is a freely available clinical text de-identification tool. Its goal is to produce HIPAA compliant deidentified health information for scientific use.

Learn more and download NLM-Scrubber

About the January 2023 NIH data management & sharing policy

The National Institutes of Health (NIH) is implementing a new policy to further their efforts to improve the reproducibility and reliability of NIH-funded research through effective and efficient data management and data sharing practices. This policy, NOT-OD-21-013, is effective January 25, 2023, and it applies to “all research, funded or conducted in whole or in part by NIH, that results in the generation of scientific data.”

Key points of this policy:

  • A data management and sharing plan (DMSP) is required at the time of application.
  • Compliance with the DMSP as approved by NIH Institute, Center, or Office (ICO) is required. Specifically:
    • An approved DMSP will become a term and condition of the Notice of Award.
    • NIH will monitor compliance with the DMSP during the award period. Noncompliance at the end of the funding period may factor into future award decisions.
  • The use of established repositories for the sharing of data is strongly encouraged.
  • Expects that data will be made accessible “as soon as possible, and no later than the time of an associated publication, or the end of the award/support period, whichever comes first.”
  • Reasonable costs related to data management and sharing may be included in NIH budget requests. 


About DMPTool

DMPTool is an easy to use, browser-based resource that helps demystify the process of drafting data management plans (DMPs) and data management and sharing plans (DMSPs). I particularly recommend it for those new to writing data management and sharing plans.

DMPTool has developed a template plan to meet 2023 NIH DMSP requirements. Community-developed guidance and sample language is available in the DMPTool by logging in and selecting the “NIH-GEN DMSP (Forthcoming 2023) template” from the Create Plan section. 

DMPTool gives step-by-step instructions and guidance, allowing you to:

 Create ready-to-use DMPs and DMSPs for specific grant-funding agencies including the NIH.

 Satisfy funder requirements for DMPs and DMSPs, including those that require machine-actionable or machine-readable plans.

DMPTool also provides a convenient starting point for DMP writers, because resources such as funding agency guidelines, advice for principal investigators, and even sample DMPs are available on the site.

Ready to get started?  Just visit the DMPTool site and create an account with your Northeastern email address to start building your own plan.