By now, you're all experts on providing great customer service in a traditional, face-to-face environment. You know and understand our guiding philosophy, Greet, Listen, Answer, Offer. But this may be your first experience providing virtual customer service. And that's ok! Although excellent customer service is as important in a virtual environment as it is when you're working at the physical H&I desk, you shouldn't be overwhelmed or worried. Just remember that when working virtually you don't have the same tools at your disposal to make the patron feel heard and understood, like a smile, eye contact, or other body language, so you'll need to develop some new skills. Here are a number of steps you can take to successfully GLAO in a virtual transaction.
Also, be sure to take advantage of the many canned messages that are pre-programed into LibChat that will help you navigate this new service environment.
Like we see at the physical H&I desk, we expect to see many similar questions via chat. You can use canned messages in LibChat for greetings, closings, or other phrases you use frequently.
To access canned messages, look to the bottom left of the chat window. An initial set of canned messages has been created. If there are others you think should be added, please email Julie at firstname.lastname@example.org.
During your chat, you can click on the Patron Information tab to see past chats the patron has had, as well as previous tickets they have submitted in LibAnswers.
This may be useful if the student is referencing a past transaction while chatting with you, or is checking on the status of another ticket.
During a chat, you will also see an FAQs tab. For Northeastern patrons, you will see our policy page, as well as the FAQs each department has set up in LibAnswers.
The FAQs are searchable and you should use them to help you generate answers for commonly asked questions.